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- C P R O F I L E
-
- A Computerized Church
- Management System
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- Version 1.3
- September, 1985
-
- by
- WaterWares
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-
- written by:
- Rod Williams
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-
- This Reference Manual is the extension of the "Operator's Guide" that
- came with your program. It has much more information about the CPROFILE
- programs than the small Guide. Information in the Guide is not repeated
- in this manual, but is written to be an extension of it. You can print
- out the Guide file yourself (file CPROF.DOC) in order to have computer-
- printed pages, then print out each of the extended manual files. When
- finished, you can merge the pages together by section in order to have a
- full manual that is continuous. The paragraph numbers will tell you
- where the manual pages fit in with the Guide.
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- Page
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- 1 1. CPROFILE Introduction
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- 1-3 1-B. CPROFILE Purpose and Philosophy
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- Section 2: BASIC COMPUTER USAGE CONCEPTS
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- 2-1 2-A. Rapid CPROFILE Start-up Instructions
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- 2-1-1 2-A-1. Knowing your Computer Hardware and Operating System
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- 2-1-2 2-A-2. Computer Start-up
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- 2-1-3 2-A-3. Computer Components
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- 2-2 2-B. Common Operating System Commands
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- 2-3 2-C. Managing your System Files
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- 2-4 2-D. Managing your CPROFILE Data Files
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- 2-5 2-E. General DBASE and CPROFILE Operational Rules
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- 2-8 2-F. Planning Your day-to-day Computer Usage
- 2-8 2-F-1. The Computerized Church Office
- 2-8 2-F-2. Initial CPROFILE Start-up
- 2-9 2-F-3. Planning Your Computer Personnel
- 2-10 2-F-4. The Computer Usage Log
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- Section 3. MPROFILE - Membership Profile
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- Page
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- 3-1 3-A. Overview
- 3-2 3-A MPROFILE Main Features
- 3-2-1 3-A.2 MPROFILE Start-up Sequence
- 3-2-2 3-A.3 MPROFILE Monthly Update Processing
- 3-2-3 3-A.4 Basic MEMBERS File Description
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- 3-2-4 3-B1. TUTORIAL - MPROFILE Update Process
- 3-2-4 3-B1a MPROFILE Start-up
- 3-2-4 3-B1b MPROFILE, Update
- 3-2-5 3-B1c Adding two new names
- 3-2-8 3-B1d Changing a member information record
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- 3-2-9 3-B2. TUTORIAL - MPROFILE Report Generation
- 3-2-9 3-B2a Make Full Information Report
- 3-2-10 3-B2b Make mailing labels of all choir members
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- 3-2-11 3-B3. Setting up and Maintaining your church's Names Directory
- 3-2-11 B3a Program Start-up
- 3-2-11 B3b Initial MEMBERS File Create
- 3-2-12 B3c Names Directory Set-up
- 3-2-13 B3d Initial Church Activity Names Entry
- 3-2-14 B3e Maintaining the Names Directory File
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- 3-5 3-C. MEMBERS Data Elements Description
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- 3-8 3-D. MEMBERS Information Editing
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- 3-10 3-E. MPROFILE Reports
- 3-12 3-E2 MPROFILE Secondary Files
- 3-13-1 3-E3 Full Church Reports
- 3-13-5 3-E4 Small Church Reports
- 3-13-8 3-E5 Special Activities Reports
- 3-13-11 3-E6 Interests / Abilities Reports
- 3-13-12 3-E7 Special, User-specified Reports
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- 3-14 3-F MPROFILE SPECIAL PROCESS: Special File Creation, Reports
- 3-14-1 3.F1 Introduction
- 3-14-2 3.F2 Print/Display Reports from selected file and
- selected record criteria
- 3-14-3 3.F3 Create a new, separate file from a specified input file
- 3-14-3 3.F4 Create an MPROFILE secondary file
- 3-14-4 3.F5 Selection criteria description
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- 3-14-5 3-G MPROFILE SPECIAL PROCESS: Attendance Marking, Reports
- 3-14-5 3.G1 Overview
- 3-14-7 3.G2 Attendance Marking Start-up
- 3-14-8 3.G3 Attendance Marking
- 3-14-10 3.G4 Attendance Reports
- 3-14-10 3.G5 YEAR-END PROCESSING
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- 3-14-11 3-H MPROFILE SPECIAL PROCESS: Pastoral Calling
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- Section 3A - Appendixes
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- Page
- ---- 3A MPROFILE Files
- 3A-1 3A.1 MEMBERS File - all members, attenders
- 3A-2 3A.2 FCMEMBRS File - Families
- 3A-2 3A.3 MSCROST File - Small Churches
- 3A-2 3A.4 MACTIVTY File - Special Activities
- 3A-2 3A.5 MSKILLS File - Interests/Abilities
- 3A-3 3A.6 MDIRFILE - Names Directory
- 3A-4 3A.7 MPROFILE Working Storage Files
- 3A-5 3A.8 Church Membership Information Form
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- 3B MPROFILE Reports Formats
- 3B-3 3B.1 Full-Information Report
- 3B-4 3B.2 Two-Line Report
- 3B-5 3B.3 One-Line Report
- 3B-6 3B.4 Monthly Attendance Check List
- 3B-7 3B.5 2-Column Roster
- 3B-8 3B.6 Mailing Labels
- 3B-9 3B.7 Changes List
- 3B-10 3B.8 Full Church Directory
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- 3C-1 3C MPROFILE Programs, Process Diagram
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- Section 3 - Figures
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- 3-1 3-1 MPROFILE Main Menu
- 3-3 3-2 MPROFILE Set-up
- 3-4 3-2A Church Parameters Editing
- 3-4 3-2B Church Function/Activity Names Editing
- 3-8 3-1A MEMBERS Update Menu
- 3-8-3 3-1B MEMBERS Update-Add Format
- 3-13-1 3-1C MEMBERS Update-Edit Format
- 3-13-1 3-3 Full Church Processing Menu
- 3-13-1 3-3A Full Church, Special Dates Menu
- 3-13-5 3-4 Small Church Reports menu
- 3-13-8 3-5 Special Activities Reports menu
- 3-13-11 3-6 Interests/Abilities Reports menu
- 3-14-1 3-7 MPROFILE - Special File Creation, Reports
- 3-14-5 3-9A Full Church Attendance Marking, Reports
- 3-14-6 3-9B Small Church Attendance Marking, Reports
- 3-14-8 3-9C Attendance Marking screen
- 3-14-10 3-9D Full Attendance Report
- 3-14-11 3-H Pastoral Calling
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- Section 4:1 - CFINANCE, MCONTRIB -Contributions Processing
- Page
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- 4-1 4:1-A MCONTRIB Overview
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- 4:1-1 4:1-B MCONTRIB Start-Up
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- 4:1-2 4:1-C TUTORIAL - MCONTRIB
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- 4:1-6 4:1-D MCONTRIB - Names Directory Parameters
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- 4-2 4:1-E MCONTRIB Processes
- 4-3-1 E-1. Initializing MCONTRIB for a new month
- 4-3-2 4:1-F Enter contributions amounts
- 4-3-6 4:1-G MCONTRIB Report Printing
- 4-3-6 4:1-H Direct Display/Editing of CONTRIB file, PLEDGED
- 4-3-7 4:1-I Contributions Analysis Process
- 4-3-8 4:1-J Special Funds Processing
- 4-3-9 4:1-K MCONTRIB SET UP
- 4-3-10 4:1-L END OF MONTH/QUARTER PROCESSING
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- 4:1-19 4:1A MCONTRIB Appendix
- A Contributions page of entries
- Contributions Initialize Routine
- Contributions Monthly Office Report
- Contributions Individual Statement
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- Section 4:2 CFINANCE, CFBUDGET - Budget Manager
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- 4-5 4:2 Church Budget Manager
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- 4-6 4:2-A Description of Main CFBUDGET Processes
- 4-7 4:2-B Screen Displays
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- 4-7-1 4:2-2 TUTORIAL: Church Budget Manager
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- 4-7-3 4:2-3 Start up
- 4-7-4 -3.1 Set Up
- 4-7-5 -3.2 Names Directory Editing
- 4-7-6 -3.3 Account Data Entry
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- 4-7-7 4:2-4 Account Data Entry
- 4-7-7 -4.1 Church Received Amounts Entry
- 4-7-8 -4.2 Accounts Department Summaries Processing
- 4-7-11 -4.3 Department Accounts update Processing
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- 4-7-14 4:2-5 CFBUDGET Reports
- 4-7-14 -5.1 Print checks that have been posted
- 4-7-14 -5.2 Post Accounts with amounts to be paid
- 4-7-14 -5.3 Display payment amounts from specified date
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- 4-7-15 4:2-6 ACCOUNTS file Updating to a new Month or Year
- 4-7-15 -6.1 Start a new month's budget
- 4-7-16 -6.2 Start a new year's account
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- 4-7-16 4:2-7 Special CFBUDGET Techniques
- 4-7-16 -7.1 ACCOUNTS File Extensions
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- 4-7-17 4:2A Appendix A - CFBUDGET Files
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- Section 5.1 - CUTILITY
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- 5:1-1 5:1 CUTILITY Overview
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- 5:1 CROSSREF
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- 5:2 CLIBRARY
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- 5:3 MUSICLIB
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- 5:4 CTAPELIB
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- 5:5 CSEVENT
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- 5:6 CSURVEY
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- Consider the following list of things that CPROFILE can and cannot do
- for a church.
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- CPROFILE can . . .
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- 1. Print Full Church and Sunday School class rosters.
- 2. Make lists of people who have missed three times in a row.
- 3. Make mailing labels of everyone in a certain voting district.
- 4. Tell you people who have birthdays or anniversaries coming up
- 5. Print individual contributions statements.
- 6. Tell you how many members there are; how many joined this year.
- 7. Tell you who hasn't received a pastoral call in so many months.
- 8. Print contributions statements, as a year-end report for taxes.
- 9. Tell you who is more than 20% behind in their giving.
- 10. Tell you who are the top 20% givers.
- 11. Tell you who is available do do neighborhood canvassing.
- 12. Print checks for bills, then adjust the cash-on-hand figure.
- 13. Tell the minister when he last preached on "(any subject)".
- 14. Find all books in the church library on the subject of
- "handicapped".
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- CPROFILE cannot . . .
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- 1. Smile and greet visitors warmly.
- 2. Bring coffee and rolls to committee meetings.
- 3. Assign committee members.
- 4. Do follow-up calling - you can get lists of people to call, from
- set attendance criteria, but somebody has to do the calling.
- 5. Work out disagreements between church members.
- 6. Prepare subject material for a talk or presentation - CPROFILE
- can be a great help, such as sifting through research materials
- but you have to form your own thoughts to present.
- 7. Tell you who is spiritually mature, and who is not.
- 8. Tell you who is having marriage or family difficulties - it takes
- listening ears and an open heart for this job.
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- It is not good to try to use all the programs in CPROFILE. CPROFILE is
- set up to handle many different types of church operations, many of
- which are probably not relevant to your ministry. Also, many CPROFILE
- processes are of value only when there is enough volume of data for
- them, or when they are styled in the same manner as your ministry. You
- should only use the computer when you see that you have a BIG computer
- task to do. The Small Church / Sunday School reports section of
- MPROFILE is a good example of this. Some churches will only have six
- or eight classes of 8 - 10 children for Sunday School. It just isn't
- worth keeping printed reports for this few people. But if you have a
- little larger church with a sharp Youth Minister, and there are 50 or
- 100 young people attending, then the computer will be marvelous for
- making rosters for each young person to have, and for printing post
- cards to send out as event reminders. So each local church will tailor
- their particular manner of computer usage.
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- Page 1-4
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- Section 2 - Basic Computer Usage Instructions
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- A-1. Knowing your computer "hardware" and "operating system".
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- The computer has several components or "devices" that are connected
- together with cables and that work together from the central unit,
- called the Central Processing Unit, or CPU. This is similar to how a
- music stereo system is designed. In a stereo, there is the main radio,
- or receiver, which is turned on and "manages" receiving radio signals
- and sending the sound to external speakers. A separate record player
- can be connected which enables the stereo to also receive input signals
- from a record, then transmit them to the speakers. A computer is very
- similar to this. The central processing unit (CPU) manages the recei-
- ving of signals from either an operator's terminal (visual display
- screen, with keyboard) or the disk memory unit. When first started up
- (power is turned on), computers always read the disk memory to figure
- out what to do to just get started. The primary disk memory device
- always has the computer "operating system" on the beginning tracks
- (just like stereo record tracks) of the disk or diskette. Once the
- operating system is read from the disk, the computer immediately begins
- to run the system. The operating system of an IBM PC is called PC-DOS.
- CP/M is another operating system name. Running the operating system
- means that the computer now tells you what it is thinking and allow you
- to tell it to run a computer program. Basically, the computer is just
- thinking that it is at a certain disk which it will read programs and
- data from, and it wants to receive input from the operator's terminal.
- So you can enter "operating system" commands or program names, which
- the computer will then try to "operate on". Your computer manual tells
- you a long list of operating system commands that you may enter; the
- CPROFILE operator will need to learn only 4 to 6 of these commands to
- fully use CPROFILE. These are described in paragraph I-C, below. The
- operating system always reads files from the disk. A file is a specific
- section of the disk that has a start and an end point, and contains
- either a program or data. Each file has a file name that the operating
- system recognizes. The name has 1 to 8 characters plus a 1 to 3
- character suffix. For example, the dBASE program name is DBASE.COM. The
- file names are read and displayed on the screen when the operator enters
- "DIR". When running CPROFILE the file that is the DBASE program, and
- another file (actually, a large set of related files) called CPROFILE
- are the programs that are run to perform the church management functions
- that you desire. So both CPROFILE and DBASE must show on entering
- "DIR", or the computer cannot start CPROFILE.
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- Page 2-1-1
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- Section 2 - Basic Computer Usage Instructions
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- The following is a simple general diagram of your computer.
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- Computer Hardware Diagram
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- DISK (primary)
- ______________
- | |
- | ------ |
- |______________|
- | Central Processing
- | Unit (CPU)
- | =========
- \ / \
- \ / \
- \----------| |
- | |
- ---------- \ /
- / \ /
- / =========
- (more disks) | |
- / \
- / \
- / \
- / \
- / \
- / \
- OPERATOR'S | \
- TERMINAL | | PRINTER
- __________ | ____________
- / ---------- \ |/- - - - - - /|
- | | | | /___________ //
- | | | | |___________|/
- | ========== |
- / ....... /
- / ........ / /
- ============/
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- A-2. Computer Start-up
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- All the operator usually needs to know to begin operation is where the
- ON switches are on each computer device and to have a "system"
- diskette inserted into the main disk drive. Initially, the computer
- is set up to know that one of the disk drives is "primary"; that is,
- it is the disk that the computer will always try to begin from.
- Operating system start-up reads this disk to load itself into the
- CPU main memory. Main memory is where the computer keeps the operating
- system and small pieces of programs and data while running. When the
- computer is turned off, all the main memory is forgotten, but all of
- the disk memory stays on the disk, in files (if the files were
- completely made before power was turned off). The operating system
- then displays the user's prompt "A>" on the screen, which means the
- operator can now enter a command.
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- Page 2-1-2
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- Section 2 - Basic Computer Usage Instructions
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- A-3. Computer components
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- The following are some guidelines for using your computer
- hardware -
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- Disks / diskettes
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- 1. Watch where you put your diskettes. The recording surface
- must not be touched; always leave the diskette in its protective
- jacket when it is not in the disk drive. Also, do not put it
- near or on any metal objects. For example, never put a paper
- clip on it.
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- 2. Periodically - every 6 months or so - clean your diskette
- drive heads. You can buy a cleaning diskette kit for $20 to $30
- which will do this. If you don't, your disk drive will surely
- fail you, eventually.
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- 3. Ocassionally store one copy of your back-up data files in a
- different location away from the church. If there were a
- disaster at the church building, the data would still be saved.
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- 4. Have your disk drives serviced if they begin to sound too
- noisey. Taking them in to a repair location is much less
- expensive than having someone come to your church and making
- repairs.
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- 5. All newly-purchased diskettes must be formatted before they
- can be written on. Formatting marks data addresses on the disk
- in proper locations for your computer to be able to find the
- data. Computers have a utility program, usually called FORMAT,
- that performs formatting automatically for the system.
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- Visual Display Terminal
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- 1. After the terminal is initially connected and set up, it
- should work fine for a long time. The display of a terminal is
- usually 24 lines of 80-characters. The full 96-character set,
- called ASCII characters, is used in dBASE and CPROFILE. There
- are some special keys to become familiar with: the escape (ESC)
- key will almost always get you out of an operation, if you want
- to terminate a long process that you didn't mean to start. You
- must realize, though, that if you were making a file update or
- copy, that your data that you were making will not be recorded,
- or will not be in program-readible form. You would have to re-
- start such an operation all over. Also, if you were printing,
- you might not get the dbase prompt, but rather the keyboard
- entries would be printed rather than be displayed. Just enter
- "QUIT" to exit dBASE and clear the printer.
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- Page 2-1-3
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- Section 2 - Basic Computer Usage Instructions
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- Printer
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- 1. The CPROFILE programs all print reports that are of a size inside of
- a standard 8-1/2 x 11 size of print paper. If you want reports to
- stretch out over a 11 x 17 - sized sheet, then you need to get some
- custom programming done on the reports. Actually, this is not very
- difficult a task. Any fairly good dBASE programmer can juggle a report
- format in a half hour or so.
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- 2. Mounting paper properly, and even getting the right kind of paper,
- can be a bit of an exercise, at first. You will mainly have to see
- where print-out formats appear for the different reports, then learn to
- set the paper to match the anticipated starting print position.
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- 3. All reports assume the operator has just set top-of-form. If this
- has not been done, the bottom of the report pages will appear in the
- middle of each sheet.
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- 4. You will need to learn how to set any special printer switches.
- Printers can be adjusted for the following things -
- - 10 or 12 characters per inch print spacing
- - baud rate = 1200, 9600, ...
- - page length (good for small label printings, although the
- MPROFILE labels print routine can handle this without
- changing the standard sheet length).
- - print speed/clarity ("matrix" printers)
- If you are required to have a program send some "ASCII" characters to
- the printer for start-up, MPROFILE has a routine for you to set this up
- and have it ready for your printer all the time. Then just perform
- the printer start-up routine whenever you turn on the printer.
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- 5. Printers have two kinds of paper feeding mechanisms -
- 1) Friction-feed is like a type-writer, where the roller holds
- the paper tightly in place. This is good for one sheet at a
- time, but not for working with continuous-form paper (fan-fold).
- This type of paper will quickly start to slide off the desired
- place in the roller, then get fowled up. You can never use fan-
- fold paper for large reports in a friction-feed printer.
- 2) You have to have a tractor-feed mechanism. This holds the
- paper by sprocket holes while the roller is loose against the
- paper inside the print area. A third mechanism is the automatic
- sheet-feed mechanism. This device takes single-sheet paper and
- automatically feeds a sheet at a time into the printer to print
- it. The roller friction holds the sheet in place. The author
- strongly recommends this method for all reports that are sent
- out, such as contribution statements. This saves the time of
- tearing the sheets apart and the pin-hole sides off of each
- sheet. Think about it. How much time do you conceive it would
- take to tear apart 300 contributions statements, for example,
- each quarter? You can save all that time with a sheet feeder.
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- 6. Controlling where printed pages fall is a common problem to have to
- work out. Fan-fold paper can fall to stay fan-folded, even without a
- special tray to catch it in, if you precisely place the printer and
- related furniture at the right place. You just have to work at this to
- make it work. Paper jambing can be the result of improper placement of
- the input paper load.
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- Page 2-1-4
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- Section 2 - Basic Computer Usage Instructions
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- 2-DISKETTE COPY PROCESS
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- 1. Look at the size of your MEMBERS.DBF file. Let's say that when
- you enter: DIR MEMBERS.DBF (MS/DOS), and the screen shows your file
- has 482 k-bytes. You have a diskette capacity of 360 k-bytes.
- Let's use 350 k-bytes, in order to provides a safe margin. You
- also know that you have 1,460 records in the MEMBERS file. (During
- the last MUPDATE-ADD, the record number will be at the end of the
- file, and is displayed at the top of the screen). Dividing
- 340 into 482 gives about 1.4, so you have 40% too many records for
- one diskette. Taking 40% of 1,460 gives about 584 records. Subtract
- this 584 from 1,460 gives about 900 records. This is the number of
- records you can safely write onto your diskette.
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- 2. Now go into dBASE, getting the dot prompt. Do not start the
- MPROFILE program. Now enter the following sequence -
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- USE B:MEMBERS (assumes the data disk is "B")
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- (Insert an empty diskette into the "A" drive.)
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- RESET (Resets for a diskette change - CP/M)
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- COPY TO A:MEMBERS1 FOR #<901 (Copies the first 900 records to the
- file named MEMBERS1, on the A drive)
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- (After you get the dot prompt, change to your
- second diskette, then enter -
- RESET (for CP/M, only)
- COPY to A:MEMBERS2 for #>900 (Copies all records above number 900)
-
- NOTE: If you go above 2 diskettes, the middle command will
- look something like -
- COPY to A:MEMBERS for #>900 .and. #<1801
- This copies from the middle of the MEMBERS file.
-
- You now have your MEMBERS file on two diskettes. To recover, you will
- need to perform the following sequence -
- USE A:MEMBERS1
- COPY TO B:MEMBERS
- (Switch diskettes in drive A)
- USE B:MEMBERS
- APPEND FROM A:MEMBERS2
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- Page 2-1-5
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- Section 2 - Basic Computer Usage Instructions
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- F. Planning Your Day-to-day Computer Usage
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- 1. The Computerized Church Office
-
- The computer represents two things in a church - rapid processing of
- information to make nice reports, and a very high degree of organi-
- zation in the office. In order to be able to put the computer to work,
- you have to get all your church information together. This means such
- things as determining who are valid church members and getting all
- membership data together - maybe sending out a member survey form for
- this information, planning a system and schedule for entering the
- Sunday offering amounts into the CFINANCE program, putting together a
- list of all your tapes from the tape ministry, sorting through all the
- music in the music library, deciding what might be used in the future,
- and so forth. This can all be quite a chore. You probably want to take
- on one task at a time. The computer requires you to do this before you
- start your real data file building. An efficient computerized church
- office will have a set plan for gathering all computerized church data,
- for making the updates into the computer, and for making and distribu-
- ting the reports (most CPROFILE processes make reports; only a few
- allow the operator to make ad-hoc queries for data). Everyone that is
- involved knows the sequence that is performed, and knows what the
- results will be.
-
- 2. Initial CPROFILE Start-up
-
- As you get into regular usage of the computer, you will need to settle
- on a system of maintaining the church data. As soon as you get it all
- entered, it will get to be out-of-date very soon. You need to plan how
- you will maintain the data even before you enter it the first time. You
- want to establish things like putting a basket in a central place that
- membership change information notes can be dropped, which is then used
- to make regular updates (maybe monthly) to the MEMBERS file and make
- new reports. You also will want to decide when to send out the contri-
- butions statement, and when to make a full church directory to make
- available to all members.
-
- Once you have your data together, you need to enter it all into the
- respective files. You might want to have a data entry party, where
- there is a marathon of selected people on rotation, doing the data
- entry for several days/evenings. In order to start data entry, you have
- to already know the CPROFILE processes. The data entry person that is
- assigned as the regular needs to learn all aspects of entering church
- information and what the CPROFILE processes are like. This person
- should try all functions that are anticipated to be used, and should
- enter data in as many forms as possible. In the MEMBERS Update process,
- you can only enter names in the format of: first letter is capitalized,
- followed by the remaining letters being in small case. If there is an
- error in this, you will never be able to access the record from
- CPROFILE, since it will be unable to make a match. This can be a
- problem when you only have a first initial. Also, it is good to make a
- lot of invalid operator errors on the sample data file, just to see
- what happens, so that you will not be worried about the consequences if
- you do so with the real data files. So when you are confident of your
- understanding of CPROFILE proceses, you can just start to roll.
-
-
-
-
- Page 2-8
-
-
-
- Section 2 - Basic Computer Usage Instructions
-
-
- 3. Planning Your Computer Personnel
-
- There are basically two job types in the use of a computer - the system
- (hardware) person, and the operator (data entry). They are described,
- as follows -
-
- 1) The computer system specialist - This person learns all about the
- computer hardware components, and their special operating require-
- ments. This person is very involved in initial set up of the computer
- components, and getting the operating system and disk files in proper
- order. The printer and terminal are connected, followed by testing
- of their operation. Then a report is made that tells all the special
- details that had to be performed to put the computer together. This
- report is carefully saved, in order to be referenced later if there
- are any problems, or if any computer computer components are changed
- or added. This person will be an on-call type of person, available
- for resolving any operational difficulties. The computer system spec-
- ialist will also need to learn the CPROFILE programs to some degree.
- Any computer problems or special needs will be defined in the context
- of CPROFILE processes. This person will also find where to get
- needed computer supplies, like paper and printer ribbons, then make
- the initial purchases.
-
- 2) The computer operator - This is a regular job at the church.
- It will be an hourly kind of function, where someone can learn the
- CPROFILE operations then plan certain times for data entry and report
- making. You will probably want to pay him/her. It is a real nice
- part-time job for someone, and provides valuable computer experience
- for someone wanting to work in the business world. The job is to just
- learn the CPROFILE processes that will be used by the church, and
- learn where the data is and how to interpret it. This person will
- keep the computer usage log notebook, tracking when files were up-
- dated, when reports were made, and when to order new supplies. Any
- special tasks requiring more help will require this person to do some
- training of others. This person will learn how to be in touch with
- the church staff about who can get what kinds of computer reports.
- He/she might make an occasional presentation about information from
- the computer, or about what the capabilities of the computer are.
-
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-
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-
- Page 2-9
-
-
-
- Section 2 - Basic Computer Usage Instructions
-
-
- 4. The Computer Usage Log
-
- It is highly recommended that you get a regular 3-ring notebook to
- store all computer information in. You will want to first insert this
- manual at the back of it. When you order supplies, you can note where
- you bought them, and who to contact. Then, most importantly, you should
- make a special form sheet for recording computer operation time. This
- computer usage log will do the following for you:
- 1. It gives you a record of how much the computer is used, helping
- you to schedule tasks.
- 2. It is the place to record what the status of your files is -
- especially on CP/M systems, since they do not date-stamp files.
- You can enter when secondary files were made, and when back-ups
- were made onto diskette.
- 3. You can enter when disk cleaning was performed.
- 4. Any problems you have in operating the computer should be fully
- described in this log, and what you had to do to fix the problem.
- If there is a similar problem later, you can just look up your
- solution.
-
-
- The following Figure is a section of a sample Computer Usage Log -
-
-
- Figure 2-1 - Computer Usage Log
-
-
- COMPUTER USAGE LOG
- October, 1984
-
-
- DATE-TIME OPERATOR TASKS PERFORMED COMMENTS
- =======================================================================
- Friday-10/22 | Gwen | MEMBERS update | All processes ran fine
- -----------------------------------------------------------------------
- 10:30-1:00 | | |
- =======================================================================
- Saturdy-10/23| Jim | Made tape labels |
- -----------------------------------------------------------------------
- 9:20-9:45 | | |
- =======================================================================
- Saturdy-10/23| Bob |Fixed problem with |The printer is OK now, Sue
- -----------------------------------------------------------------------
- 4:00 P.M. | |the printer |
- =======================================================================
- Sunday-10/24 | Glen |saved sermon notes |
- -----------------------------------------------------------------------
- 8:42 | | |
- =======================================================================
- Monday-10/25 | Gwen | special rosters |Woops, we ran out of paper
- -----------------------------------------------------------------------
- | | | Some more coming by Tues
- /\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/\/
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- Page 2-10
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- play payment amounts from specified date
-
- 4-7-15 4:2-6 ACCOUN